Do you want a central role in healthcare administration?

Do you want a central role where you combine scheduling, payroll, and administrative support in a highly specialized healthcare environment? We are looking for someone who thrives on responsibility, structure, and close collaboration with section leaders and doctors.

With us, you will become a key person in ensuring a well-functioning staffing and administrative processes.

You will be offered

• tailored introduction based on you and your previous experiences
• good opportunities for a stimulating and developing job
• an independent and challenging role within your area of responsibility where your contribution will have a significant impact on the development and success of the organization
• close collaboration with other professionals within the Theme of Inflammation and Aging
• the opportunity to work at the forefront of Karolinska University Hospital, where there are always great development opportunities and the patient is always prioritized.

Of course, you will also benefit from our general benefits that Karolinska University Hospital offers you.

About the position

Healthcare administration is part of the Production Support Unit, which supports the organization's mission in care, research, education, development, and innovation. Our common goal is to simplify administrative work and create workflows that free up more time for patients.

Within the area of Healthcare Administration, we are over 600 colleagues who together make healthcare administration function - every day. We are a growing and learning organization where we share knowledge, support each other, and build pride in our work.

In your role, you will independently be responsible for planning and structuring your daily work. You will closely collaborate with section leaders and doctors in the organization and work with:

• creating schedules and managing working hours in Heroma/Tessa
• establishing and administering employment contracts for doctors
• registering absences such as vacation, sick leave, and parental leave
• managing on-call and standby planning
• conducting trial payroll and administering temporary placements.

As administrative support, you will assist the section leader with administrative tasks and provide qualified service to the organization.

The position is located in Huddinge.

We are looking for someone who

• takes responsibility for their tasks and independently structures their approach and drives processes forward
• works well with others and relates to them in a responsive and smooth manner. You listen, communicate, and resolve conflicts constructively
• is calm, attentive, and accommodating in your interactions. You have the interest, willingness, and ability to help others and strive to deliver solutions
• plans, organizes, and prioritizes work effectively. You set and adhere to deadlines.

Qualifications

Requirements:

• previous experience with scheduling systems and/or personnel administrative systems
• previous experience with physician reporting
• previous experience in administrative work
• previous experience in healthcare, for example as a medical secretary or equivalent
• knowledge of basic laws and agreements
• good knowledge of both Swedish and English, in both spoken and written form.

Meritorious:

• experience working in Heroma, Tessa, TakeCare, Raindance, and other IT systems used within Karolinska/Region Stockholm.

About the recruitment process

Selection and interviews may take place continuously during the application period.

In connection with your application, you need to attach your CV. Instead of a personal letter, we ask you to answer selection questions and briefly motivate why you are suitable for the role. Answering the questions is a prerequisite for your application to be considered complete.

Warm welcome to your application - Together we are Karolinska!

Before filling the position that involves care of children and adolescents, the person offered the position will be checked against the suspicion and criminal record register. Read more here (https://www.karolinska.se/jobba-hos-oss/rekrytering-pa-karolinska/).

As an employee at Karolinska University Hospital, you may be placed in a war position. Read more here (https://www.karolinska.se/jobba-hos-oss/var-arbetsplats/totalforsvarsplikt-allman-tjansteplikt-och-krigsplaceringar-pa-karolinska-universitetssjukhuset/).

If you are or have previously been employed by Region Stockholm, we will take internal references from your current or previous manager if you are considered for employment.

For permanent positions, a probationary period may apply.

About Karolinska University Hospital

We at Karolinska University Hospital are proud to be one of the world's leading university hospitals. In addition to our special responsibility for highly specialized care in the Stockholm region, our main mission is to educate future healthcare employees in collaboration with Karolinska Institute and conduct world-leading research while continuing our work to develop care for the benefit of patients. We work in a variety of areas and professions.

Our vision - We will cure and relieve tomorrow what no one can cure and relieve today.

Please read more about us on our website (https://www.karolinska.se/) and follow us on social media!

Applying for a job in Region Stockholm

We strive for gender equality and equity in our workplace and welcome applicants from diverse backgrounds and circumstances.

We only accept applications via this system. Apply by clicking the “Apply” button. Applications by mail or email will not be considered. We kindly ask for no direct contact with staffing and recruitment companies or sellers of additional job advertisements.

Our recruitment system cannot handle anonymous applications or applicants with protected personal data. If you have protected personal data, we ask you to contact the contact person specified in the advertisement. Your application will then be handled outside the recruitment system. You should also be careful about what information you provide in your application and only include information relevant to the current position.

Region Stockholm is responsible for healthcare, public transport, regional development, and contributes to cultural life. Every day, around the clock. In the country's fastest-growing region. Together we create Europe's most attractive metropolitan region.

Read more here (https://www.regionstockholm.se/jobb).